The whole of the building is available to you, this includes: 

The Car Park – Main Hall – Access to Toilets, all kitchen equipment, tables and chairs. 

Standard conditions of hire 

1. Age.  

The Hirer must be a person over 18 years of age and accept responsibility for being in charge of and on the premises at all times when their guests are present. 

2. Supervision. 

The Hirer shall during the period of the hiring, be responsible for: 

• Supervision of the premises 

• The fabric and the contents 

• The safety and behaviour of all persons using the premises 

The Hirer shall make good or pay for all damage (including accidental damage) to the premises or to the fixtures or contents and for loss of contents. 

 3. Use of premises. 

The Hirer shall not use the premises (including the car park) for any purpose other than that described in the Hiring Agreement, or allow the premises to be used for any unlawful or unsuitable purpose. 

4. Use of Car Park. 

The Hirer shall ensure that visitors to the Hall use the car park and have consideration for adjacent residents. The car park has provision for twenty vehicles two of which are for disabled users. We request that guests to the Hall leave quietly and have due consideration for neighbours when using the premises in the evening. The Hirer shall ensure all guests to take great care when pulling out onto the main road when leaving.  

5. Insurance and indemnity. 

The Hirer shall be liable for: 

• The cost of repair of any damage (including accidental and malicious damage) done to any part of the premises including the curtilage and contents of the premises. 

• All claims, losses, damages and costs made against or incurred by the Village Hall Trustees in respect of damage or loss of property or injury to persons arising as a result of the use of the premises (including the storage of equipment) by the Hirer, and  

• All claims, losses, damages and costs made against or incurred by the Village Hall Trustees as a result of any nuisance caused to a third party as a result of the premises by the Hirer.  

• Cliviger Village Hall has Public Liability Insurance. This Insurance does not cover Public Liability for Hire of any equipment brought into the hall for the hirers use including Bouncy Castles. It is the hirer’s responsibility to ensure that they supervise any equipment and individuals using equipment as the Village Hall will not pick up any responsibility for negligence or accidents that may occur. 

6. Public safety compliance. 

The Hirer shall comply with all conditions and regulations made in respect of the premises by the Local Authority, the Licensing Authority, and the Hall`s Fire Risk Assessment.  The Hirer shall also comply with the Hall`s Health and Safety Policy. The whole of the building is a no smoking area. Anyone wishing to smoke does so outside and disposes of cigarette ends and matches in a responsible manner so as not to cause a fire. 

The Hall has no telephone therefore; the Hirer must to ensure that they have a mobile phone with them. 

The Fire Service must be called to any outbreak of fire, however slight, and details shall be given to the secretary/trustees of the Village Hall as soon as possible. 

The Hirer must acknowledge that they have received instruction in the following on arrival: 

• Action to be taken in event of a fire. This includes calling the Fire Brigade and evacuating the hall.  

• The location and use of fire equipment. 

• Escape routes and the need to keep them clear. 

• Location of first aid box. 

7. Noise. 

The Hirer shall ensure that the minimum of noise is made on arrival and departure. The Hirer shall, if using sound amplification equipment, respect our neighbours and keep music and noise to a reasonable level. 

For evening functions ensure the curtains/blinds are drawn and that the function is finished for 10.00 p.m. 

8. Drunk and disorderly behaviour and supply of illegal drugs. 

The Hall does not have a licence in order to sell alcohol however, if alcohol is to be purchased at the event, then the Hirer is requested to provide a copy of the necessary Temporary Event Notice – with Alcohol from the Licensing Authority prior to the event.  No illegal drugs may be brought onto the premises.  Drunk and disorderly behaviour shall not be permitted either on the premises or in its immediate vicinity.  

9. Health and hygiene. 

The Hirer shall, if serving food, observe all relevant food health and hygiene legislation and regulations. 

10. Electrical  appliance safety. 

The Hirer shall ensure that any electrical appliances brought to the hall and used there shall be in good working order and used in a safe manner. 

11. Stored equipment. 

The village hall accepts no responsibility for any stored equipment or other       property brought onto or left at the premises. All equipment and other property must be removed at the end of each hiring.  

12. Accidents and dangerous occurrences. 

The Hirer must report all accidents involving injury to the public to a           member of the village hall as soon as possible and complete the relevant accident form. 

13. Explosives and flammable substances. 

The Hirer shall ensure that no highly flammable substances are brought into the Hall. No internal decorations of a combustible nature shall be erected without the consent of the Trustees. No decorations are to be put up near light fittings or heaters and especially on the walls.

14. Heating. 

The Hirer shall ensure that no unauthorised heating appliances are used on the premises.  

15. Animals. 

The Hirer shall ensure that no animal except guide dogs are bought into the premises.

16. Faults/damage/comments. 

Please report any fault or damage to the Trustees as soon as possible so that they can be rectified quickly.

17. Payment. 

Payment is due at time of booking. 

18. End of Hire. The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition and take away any rubbish.